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Various additional
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documents and files may be available
as part of your jobs.
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These include packaging slips, invoices,
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job tickets, files uploaded
via product attributes
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such as, say, additionally provided
artwork and batch data.
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So for example, such as employee details
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for batch population of business cards
in MegaEdit, for example,
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by default these files are available
for manual download from shared prints.
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Operations, however, can be configured
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to be automatically copied to the relevant
hot folders.
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In addition, this tutorial will also talk
about controlling
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the naming conventions
of those additional job files
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and downloading additional job files
directly from shared print operations.
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In case you want to do that.
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So the first thing we're going to do
is to navigate to shared print operations.
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and I'm just going to filter
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that to show relevant files.
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If I expand one of those jobs
and scroll down a little bit,
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I will get to the download section.
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So any available documents of the types
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I was just talking about will be available
from this download section
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of that particular job
in the shared print operations.
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This has recently been changed as well,
so these can now be downloaded
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to the local machine
just by clicking on the relevant blue box.
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Next,
we're going to navigate to hot folders
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and print locations,
and then we're going to move across
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to hot folder settings.
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So we have a setting here,
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which is to copy
additional items to hot folders.
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So what this allows you to do
is the tooltip says if you want to copy
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any additional items
like your packaging slips or invoices
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directly to the hot folders.
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So rather than having
to manually download them,
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they can be automatically copied
into the relevant hot folder.
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Check that item and a few
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more options will appear.
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And then underneath
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there you can see
we've got a few different options
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for the different document types
easy packaging, slip invoice and so on.
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And then next to that is how we control
where that item is copied.
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by default, the role when they're
not selected, so they won't be copied.
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But if we drop down on one of those lists,
you can see that we have a list
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of all of the different folders
that we have available
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within the specified print locations
so we can choose any of those.
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And then for some of them,
we also have the option
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of best match.
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So best match will choose the same folder
as the jobs
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output file based on the folder mappings
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so we can select the relevant
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entries we want in here
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and then just hit save.
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Worth noting that all the actions
of copying additional items to the folders
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will only be done one time and it's
when those conditions are met.
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So the order will have to be paid.
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The outputs of those particular jobs
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will need to have been created
if it needs a job,
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if it needs an output created
and all of the jobs
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will need to be approved.
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the options at the bottom of the page
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here are about modifying job document
naming conventions.
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So you can customize the naming
of those job related documents
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within the settings
using a combination of static text
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and additional tokens, such as the ones
you can see here, such as order ID
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these tokens
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do bring in dynamic contextual data
from elsewhere
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in Infigo, in these cases
to do with the particular job.
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Once you've made
all those relevant changes,
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just click on Save.