Picture of Configuring and using the Avalara Avatax plugin | CI_Avatax_001

Configuring and using the Avalara Avatax plugin | CI_Avatax_001

In this tutorial, we'll take a look at how you can set up and configure the integration between Infigo and Avatax from Avalara. This primarily consists of inputting account information from your Avatax account into Infigo and is ultimately quite simple to configure. In our example, we are utilising a sandbox account within Avatax, meaning the process may differ slightly for your live instance.

Tutorial Video Transcript

00:00:05:15 - 00:00:07:27
In this tutorial, we'll take a look
at how you can set up

00:00:07:27 - 00:00:12:10
and configure the interaction
between Infigo and Avatax from Avalara.

00:00:13:13 - 00:00:15:16
This primarily consists
of inputting account

00:00:15:16 - 00:00:18:16
information
from your Avatax account into in Infigo,

00:00:18:21 - 00:00:21:21
and is ultimately quite simple
to configure.

00:00:22:00 - 00:00:25:27
In our example, we're
utilizing a sandbox account within Avatax,

00:00:26:04 - 00:00:29:25
meaning the process may differ
slightly from your live instance.

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So I'm on a new storefront here,

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and all I've really done is created
a customer and a product.

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First thing we're going to do is ensure
that the Avatax plug in is enabled

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on the Connect Settings screen.

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Next, we'll begin to configure
the settings for our Avatax.

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Plug in.

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So I'm going to go to the Connect

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Plugins screen.

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And then go to configure
next to our Avatax provider.

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Now in

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here we need to enter our account details.

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Note that all four authentication fields
are not required to be filled either.

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Input the username and password

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or you can do the account
ID number, license key,

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and all of these can be located
in your Avatax account.

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In our case, we're working with Avataxes
sandbox mode.

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So we're going to enable
this particular checkbox.

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And scrolling down slightly

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you can check to include freight details.

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So this will include the freight details
as a new line in the transaction

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area of your Avatax account.

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Scrolling

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down a bit further,
we have a range of default settings.

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First, in here
we have the default tax rate.

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This is the percentage tax rate
that will be utilized

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if a value cannot be returned from
Avatax via the integration.

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Below here we can also enter

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a range of default information on company
code,

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customer code and default tax code.

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And again, these relevant
bits of information can be located

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from your Avatax account.

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I'm going to select a required shipping

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tax code.

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And then scrolling down
to the final section here

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we do have the ability
to enter a ship from address.

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And this will be utilized
as a source location for your shipments.

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With all that completed, click on Save.

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Next, let's ensure

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that Avatax is being utilized
as our primary tax provider.

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I do this by searching for tax providers.

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You can see we've got all a list
of all of our available tax providers. And

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I'm just going to find Avatax and click
as click on Mark as primary provider.

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Next I'm going to

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navigate to my tax settings.

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So tax settings
contains a large range of options

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allowing you to fine tune
how tax is utilized.

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And despite the were no settings in here
that are specific to Avatax,

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however, they will work alongside Avatax.

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So a couple of examples

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I can see here.

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I've got my tax based on option

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by selecting something different in here.

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So let's say shipping address
from tax based on.

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This means that the entered

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shipping address on the checkout
screen for your customer will be used

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for the calculation of tax,
and will be passed into Avatax.

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Another example is tax on delivery

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where you see I have the ability to select
controlled by provider.

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We're going to save any changes I've made.

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And next I'm
going to navigate to tax categories.

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Even though they will not directly be used

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we still need to ensure a tax
category is available

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and then assign it to our products
for which tax calculation is a factor.

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So for example, I've got three
on my particular storefront here.

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I'm just going to utilize standard.

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It doesn't really matter which one I use.

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We just need to be able to assign
any of them to a product that requires

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tax calculation.

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So next
I'm going to go to my list of products

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and on the product I created in advance
of creating the video,

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I'm going to go to my product variants
settings.

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I'm going to scroll down
and navigate to the section

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which deals with tax.

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So I'm

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just going to select on my products
one of those tax categories.

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One of these needs to be selected
in order for tax to be calculated

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for this product. When it's ordered.

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And I'm just going to go up

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to the top of the screen
and save those changes.

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I'm then going to go
to customer management.

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So what we're going to do

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next is ensure that we have a customer
with a shipping address.

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Now addresses can be input
during the ordering process of course.

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However we can also predefined addresses
to accounts to simplify the process.

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Other resources in the Infigo Academy
and Help Center.

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We'll show this in more detail.

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So I'm just going to go and edit
to the customer.

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I've made.

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Go to my addresses section
and add a new address.

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I'm going to save that,
and I'm just going to set

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that as my default
shipping and billing address.

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So it's already selected when we're going
through the order process.

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Next let's go ahead and impersonate
this customer

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and proceed with a sample order.

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Let me go ahead and add

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that product to basket.

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And we can see that
tax is being calculated for this order.

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Information is being sent from Infigo

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to Avatax During the interaction
with the Infigo basket.

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Calculations are taking place in Avatax
which is then returning a calculated

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tax rate.

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Once we place this order,
we can head over to our Avatax account

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and obtain some additional details
on how this tax was calculated.

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So I'm just going to go ahead
and place that order.

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So I've just navigate

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to that transaction
within my Avatax account.

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We can see here that this transaction

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contains all the relevant details
from the order placed within Infigo.

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This includes the shipped from
and shipped two addresses and a breakdown

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of all the individual line items
and their associated tax calculations.

 

Incomplete
Step by Step Guide

Configuring and using the Avalara Avatax plugin | CI_Avatax_001

In this tutorial, we'll take a look at how you can set up and configure the integration between Infigo and Avatax from Avalara. This primarily consists of inputting account information from your Avatax account into Infigo and is ultimately quite simple to configure.

In our example, we are utilising a sandbox account within Avatax, meaning the process may differ slightly for your live instance.

Creation Date: Apr 16, 2024
Created By: Sam Webster

1. Click on Connect Settings

We will begin by ensuring the Avatax plugin is enabled.

Click on Connect Settings

2. Check Avalara AvaTax provider

Check Avalara AvaTax provider

3. Click on Save

Click on Save

4. Click on Connect Plugins

Next, we will begin to configure the settings of our Avatax plugin

Click on Connect Plugins

5. Click on Configure

Click on Configure

6. Enter your account details

Note that all four authentication fields are not required to be filled.

Either input the username and password OR the Account ID and license key. These can all be located in your Avatax account.

Enter your account details

7. In our case, we are working with Avatax's sandbox mode, so we will enable this checkbox.

In our case, we are working with Avatax's sandbox mode, so we will enable this checkbox.

8. Check Include Freight details:

This will include the freight details as a new line in the transaction area of your Avatax account.

Check Include Freight details:

9. Input a default tax rate

This is the percentage tax rate that will be utilised if a value cannot be returned from Avatax via the integration

Input a default tax rate

10. Enter default information on company code, customer code and default tax code.

These can be found within your Avatax account

Enter default information on company code, customer code and default tax code.

11. Select a required tax code for shipping

Select a required tax code for shipping

12. Enter a ship from address

This will be utilised as the source location of your shipments

Enter a ship from address

13. Click on Save

Click on Save

14. Click on Tax Providers

Next, let's ensure that Avatax is being utilised as our primary tax provider

Click on Tax Providers

15. Click on Select

Click on Select

16. Click on Tax Settings

Tax settings contains a range of options allowing you to finetune how tax is utilised and displayed.

There are no settings in here that are specific to Avatax, however they will work alongside Avatax.

Click on Tax Settings

17. Select ShippingAddress from Tax based on

For example, selecting Shipping Address as the "tax based on" option means the entered shipping address on the checkout screen will be used for the calculation of tax and will be passed to Avatax.

Select ShippingAddress from Tax based on

18. Select Controlled by provider from Tax on delivery

Another example is taxable delivery, which can be set to be controlled by providers (including Avatax)

Select Controlled by provider from Tax on delivery

19. Click on Save

Click on Save

20. Click on Tax Categories

Even though they will not directly be used, we still need to ensure a tax category is available and assign it to products for which tax calculation is a factor.

Click on Tax Categories

21. Next, we'll configure a product so that tax is calculated

In our example, I'm creating a new product, however you can utilise an existing product.

Next, we'll configure a product so that tax is calculated

22. Click on Product variants

Click on Product variants

23. Click on Edit

Click on Edit

24. Navigate to the Tax section and select one of the available tax categories

One of these needs to be selected in order for tax to be calculated for this product when ordered.

Navigate to the Tax section and select one of the available tax categories

25. Click on Save

Click on Save

26. Click on Customer Management

Next, we'll ensure we have a customer with a shipping address. Addresses can be input during the ordering process, however we can also predefine addresses to accounts to simplify the process. Other resources in the Infigo Academy and Help Centre show this in more detail.

Click on Customer Management

27. We will add a new address to our customer and click Save

We will add a new address to our customer and click Save

28. Next, let's go ahead and impersonate this customer and proceed with a sample order

Next, let's go ahead and impersonate this customer and proceed with a sample order

29. Click on Add to basket

Click on Add to basket

30. We can see that tax is being calculated for this order. Information is being sent from Infigo to Avatax during from the Infigo basket. Calculations are taking place in Avatax which is then returning a calculated tax value.

Once we place this order, we can head over to our Avatax account and obtain some additional details as to how this tax value was calculated.

We can see that tax is being calculated for this order. Information is being sent from Infigo to Avatax during from the Infigo basket. Calculations are taking place in Avatax which is then returning a calculated tax value.

31. Once the order is placed within Infigo, a new transaction will be created within Avatax.

This transaction contains all relevant details of the order, including ship from and ship to addresses, a breakdown of line items and their associated tax.

Once the order is placed within Infigo, a new transaction will be created within Avatax.

32. You can dig further into this calculation of tax, if necessary.

You can dig further into this calculation of tax, if necessary.
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