Picture of Using the RFQ module on the front-end | ID: CI_RFQ_004

Using the RFQ module on the front-end | ID: CI_RFQ_004

Once we have configured the RFQ module, as seen in the previous tutorials of this series, we are able to utilise it to request and receive quotes for jobs. In this tutorial, we will explore this workflow, as seen on the front-end of your Infigo storefront.

Tutorial Video Transcript

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Once we've

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configured the RFQ module as seen
in the previous tutorials in this series,

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we're able to utilize it to request
and receive quotes for jobs.

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In this tutorial,
we'll explore this workflow

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as seen on the front end
of your Infigo storefront.

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We begin by navigating to
one of our products which require a quote.

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So I've got this
setup on a test storefront

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and I've just got the one product
set up as a featured product.

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We can see that this has been configured
as we saw in a previous tutorial,

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to require a quotation
in order to purchase.

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So I'm just going to enter a quantity,

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click quote
and then enter a quote reference

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from the perspective of the customer
requesting the quote

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that will now be saved into the
my accounts area.

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They also have an additional quote URL
which gives them some particular reference

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on the quote that was placed.

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So if I go to the accounts area

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saved quotes,

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then all of my available quotes
will appear here,

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including
the one I've just placed at the moment.

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There's No Child Quotes because none of
our suppliers have yet to place a bid.

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So from the suppliers perspective,
we now see they received an email,

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something like this.

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As we mentioned in that specific tutorial,

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the default templates that are provided
are very, very basic.

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They could really do with some tidying up
with your own branding

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and your own formatting
to get the emails looking nice.

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However, the email
that was received by the supplier

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does have a URL contained within it.

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I can just copy and paste that

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and now I'm viewing this
from the perspective

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of our supplier.

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By utilizing that link,
they get taken to this bid form.

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So we may have customized the form
with some text over here

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if we want to give them
some specific information.

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But what they're primarily going to do
is to take a look over on the right hand

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side, at the information
related to the quote.

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Then they can return some references,
some add some notes,

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or just declined to quote at
all for this particular job

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they have submits,

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they get a message saying whether the

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submission of that particular

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bit has been completed or not.

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And then what happens at this point
is that information now

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gets sent back to the customer
that actually requested

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the quotation.

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So the actual customer
now has received a couple of emails

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to prompt the fact
that there's been some response.

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So what we can see there is we've
got an email which is being returned,

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which is just giving some information
saying that particular supplier has

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responded to that request for quotation
with some associated information.

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And also
because there was only one potential

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supplier

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in contention for that particular example
that we set up.

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They've got a second email through which
to do is to do with all bids received.

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It's not just means that all of the bids
from all of the suppliers

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have been received
for that particular job.

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There

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is a link there where they can go
straight to their quotes area.

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Or I can just go back to the same site
I was on.

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I'll just refresh the saved quotes page

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and we'll now see that
that quote has come through in the Child

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Quotes area, the ability
to email that quotes elsewhere,

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or if I'm ready to accept it,
I can click open quote

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where I now have the ability.

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It gives you the price
based on what the supplier has quoted.

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And then I can add that to my basket
and then just proceed as normal

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and then just proceed as normal

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through our checkout process.

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Once the order has been placed, the order
information, as always, will be within

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the customer's order area.

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Then, from the

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suppliers perspective,
another email will be received.

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Something similar to this.

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But again, it can be customized to make it
look a little bit

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better.

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This is saying that the supplier has won
that job and is now giving

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all the relevant information
and prompts them to follow the next steps.

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So once that job has been processed,
once that job has been completed

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and is being dispatched, then
they have the ability to click this link

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here to mark
the item are shipped on the system

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so that will take them to the shipped
form.

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And again, remember,
this is what the supplier is going to see.

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That supplier can confirm
that job is shipped.

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They can add a tracking number
if necessary

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and then submit

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from the customer's perspective.

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That's now using the configure storefront.

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If you go back into their orders
and refresh the order information,

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we can see
that job has now set to be completed.

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Also is updated with information
based on when it was shipped.

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So when the supplier actually completed
that shipped form

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along with the tracking number
that the supplier

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has input.

 

Incomplete
Step by Step Guide

CI_RFQ_004_RFQ on the front-end

Once we have configured the RFQ module, as seen in the previous tutorials of this series, we are able to utilise it to request and receive quotes for jobs.

In this tutorial, we will explore this workflow, as seen on the front-end of your Infigo storefront.

We will begin by navigating to one of our products requiring quote

Creation Date: May 02, 2023
Created By: Sam Webster

1. On the product of interest, enter a quantity and click Quote

On the product of interest, enter a quantity and click Quote

2. Enter your quotation reference

This reference will be used to identify the quote in the user's My Account area.

Enter your quotation reference

3. Click on Save Quote

Click on Save Quote

4. Your quote will be saved, with associated details displayed on screen

This screen also acts as a trigger for the RequestBid email template, which will send an email to all relevant suppliers with details of the job, along with a link to a bidding form.

Your quote will be saved, with associated details displayed on screen

5. Your matching suppliers will receive an email similar to this

The email content may change depending on whether you have customised your email template.

Suppliers are able to click the Form Link button to respond to the quote.

Your matching suppliers will receive an email similar to this

6. Your suppliers will be sent to a form similar to this

This form may appear differently if you have customised the related Editable Content block.

Suppliers can enter details of their bid in this screen and click Submit.

Your suppliers will be sent to a form similar to this

7. This will trigger a return email to the employee requesting the quotation, which will appear similar to below

This may again appear differently if the email template has been customised.

This will trigger a return email to the employee requesting the quotation, which will appear similar to below

8. When all bids have been received, an additional email will be triggered and sent to the employee requesting the quotation

The default template contains a link to the quotation area of the Infigo storefront.

This can also be accessed from the My Account section

When all bids have been received, an additional email will be triggered and sent to the employee requesting the quotation

9. Click on My Account

Click on My Account

10. Click on Saved Quotes

Click on Saved Quotes

11. Saved quotes will be displayed and can be expanded to reveal additional detail

Saved quotes will be displayed and can be expanded to reveal additional detail

12. Any received bids will be shown as Child quotes

A child quote can be accepted by clicking Open Quote

Any received bids will be shown as Child quotes

13. Click on Open Quote

Click on Open Quote

14. You will be taken to product landing page, where the accepted quote can be added to basket

You will be taken to product landing page, where the accepted quote can be added to basket

15. Complete the checkout process

Complete the checkout process

16. Once completed, the supplier will receive a Supplier Won email, giving additional instructions

This email may again appear differently if customised within your Email Message Template screen

Once completed, the supplier will receive a Supplier Won email, giving additional instructions
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