Add or Edit Purchase Order (PO) Number in Admin Order Details

You can add or edit a PO number to an order after it’s been placed, or clear it if needed. The action button automatically adapts to the state of the field:

• If the order has no PO number: you’ll see Add PO.

• If the order has a PO number: you’ll see Edit.

This is useful when a PO wasn’t captured during checkout (for example, if the selected payment method doesn’t require a PO number) but needs to be recorded later for invoicing or procurement.

Use Cases

• A customer provides a PO number after checkout (e.g., via email) and you need to record it on the order.

• The selected payment method didn’t require a PO number, but finance needs one for billing.

• The PO number was entered with a typo and needs correction.

• The PO requirement changed after order placement, and you need to add or remove it for compliance.

Step-by-Step Implementation Guide

Add a PO number to an order that doesn’t have one

1. In Admin, go to Sales > Orders and open the order.
   
   

2. In Order Details, find the Purchase Order (PO) Number section.

3. Click Add PO
   
   

4. Enter the PO number.

5. Click Save.

   • The PO number is stored on the order.

   • The button changes from Add PO to Edit.
     
     

Edit an existing PO number

1. Open the order in Sales > Orders.

2. In the PO Number section, click Edit.

3. Update the PO number.

4. Click Save.

   • The updated PO number is saved.

Remove a PO number (return to “Add PO” state)

1. Open the order and click Edit in the PO Number section.

2. Clear the PO number field.

3. Click Save.

   • The PO number is removed.

   • The button reverts to Add PO.